Roster
Confirm who worked, where they worked, and the classifications they performed.
PWA compliance for subcontractors
Start with the project inputs. Then make every week predictable.
You have been told the project has PWA requirements. Here is the practical sequence to get organized before the first deadline.
01
Before anyone starts work
Get five answers in writing.
These inputs control the workflow. A generic spreadsheet cannot supply them for you.
- Does PWA apply to your specific scope and facility?
- Which wage determination, modification, and classifications control?
- What format, cadence, due date, and portal does the project require?
- How is the apprenticeship requirement being managed and allocated?
- Who approves classifications, corrections, apprentice issues, and lower-tier packages?
02Monday Tuesday Wednesday Thursday Friday
Set the weekly control
Build a simple operating cadence.
Reconcile
Review hours, wages, fringe entries, apprentice status, and lower-tier submissions.
Correct
Resolve obvious exceptions while payroll records and people are easy to reach.
Assemble
Build the upstream package, index it, and obtain internal approval.
File
Save proof of submission and log every reviewer comment or rejection.
03Labor hours Daily ratio Participation
Keep the tests separate
Do not reduce apprenticeship to one “yes/no” field.
Track cumulative covered labor hours and qualified apprentice hours.
Keep the registered-program ratio evidence for each day apprentices work.
Check the separate hiring requirement when an employer has four or more covered workers.
04
When something looks wrong
Preserve the facts. Escalate. Correct. Never overwrite.
Keep the original package, assign an owner, set a due date, document what was changed, save proof of payment or revised records, and link the correction back to the original exception.
Stop and ask before guessing.
Unknown classification, unexplained fringe credit, unverified apprentice status, missing daily ratio, or a project team that cannot name the controlling wage determination.
Want the working files?
Start with a system instead of a blank spreadsheet.
The Starter Kit includes the guide, tracker, editable forms, printable templates, and closeout controls.